Norton sub Hamdon
South Somerset, England
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Norton sub Hamdon South Somerset, England
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| Parish Council Minutes Updated 17th June 2010 Click on the month to take you there: January February March April May June July September October November December MINUTES OF NORTON SUB HAMDON PARISH COUNCIL MONTHLY MEETING HELD
ON MONDAY 10TH MAY
2010 IN THE READING ROOM AT 7.30 P.M. 10/057 PRESENT: Mr
M Orchard (Chairman), Mr S Maunder, Ms P Biddle, Mrs J Harris, Mr C Campbell, Mr
R English, Mr N Chapillon, Mrs S Seal (District Councillor), Mr J Bailey (County
Councillor), Mrs L Brooks (Clerk) and 1 member of the public. 10/058 APOLOGIES: P.C.S.O.
Rachel Napper 10/059 PUBLIC TIME: 10/059/a Planning: A member of the public asked about planning. 10/059/b P.C.S.O. Report: There was no report available 10/059/c District Councillor: Nothing to report 10/059/d County Councillor: Somerset
County Council are encouraging people to get on their bikes with the chance to
win a monthly prize. Training is also being offered. To take part in
either of these go to: www.somerset.gov.uk. 10/060 MINUTES: The Minutes of the last meeting had been circulated. They were agreed and signed. Proposed: Cllr
English Seconded: Cllr Biddle Agreed
unanimously. 10/061 MATTERS ARISING: Actions from previous meeting had been concluded or are included in Minutes. 10/061a Play Area Repairs The Play Equipment Company Hag, have been contacted and a report has been sent to them. A site meeting will be arranged in the near future. Action: Cllr Maunder 10/061b Street Lighting Once again, this has been reported. Clerk will repeat report. Action Clerk 10/061c Unsociable Dogs There
have been reports of unsociable behaviour from dogs’, in the Minchington Close
area of the village. The dog warden has been informed and is monitoring the
situation. 10/062 PLANNING: 10/062/a Matters for report: Nothing To Report 10/062/b Applications previously considered: 10/00621/FUL QUINTA, LITTLE NORTON – Conversion of garage to living accommodation and erection of car port. - REFUSED. 10/062/c Applications for consideration: 10/00843/FUL HOMEFIELD, RECTORY LANE – Erection of house/dwelling.- No Objection 10/01497/LBC LITTLE NORTON MILL, LITTLE NORTON – Construction of 2 Dormer Windows
10/063 FINANCE: Nothing to report 10/063/b Matters for resolution: Annual Returns Forms 10/063/b1 Accounting Statements Proposed: Cllr English Seconded: Cllr Biddle Agreed unanimously. 10/063/b2 Annual Governance Statement Proposed: Cllr
Chapillon Seconded: Cllr Harris Agreed
unanimously. 10/063/c Cheques Payable: Louise Brooks Salary and Expenses £ 272.17 Chq No: 983 Aon Limited Annual Premium -Local Council Insurance £ 846.97 Chq No: 984 Alpha Signs Footpath Heritage Project £ 909.45 Chq No: 985 Keith Dare Footpath Heritage Project £ 35.00 Chq No: 986 Muriel Parkinson Footpath Heritage Project £ 65.05 Chq No: 987 Richard Langford Footpath Heritage Project £ 2120.00 Chq No: 988 C.P.R.E.
Annual Membership £
29.00 Chq No: 989 Proposed: Cllr.
Chapillon Seconded: Cllr Harris Agreed
unanimously. 10/064 VILLAGE HALL: There
was nothing to report. 10/065 RECREATION GROUND: There
was nothing to report. 10/066 CORRESPONDENCE: Correspondence
had been circulated to Councillors. 10/067 FOOTPATHS: Cllr
English will attend the meeting on the 7th June
regarding the new Management of Public Rights Of Way. Maintenance of the
footpaths surrounding the village will be monitored. 10/068 LOCAL DEVELOPMENT FRAMEWORK: The
was nothing to report. 10/069 ENVIRONMENTAL ISSUES: There
was nothing to report. 10/070 MEMBERS’ REPORTS: 10/070a Turnpike Entrance to the Village Area would benefit from a tidy up to enhance the entrance to the village. Action Cllr Campbell 10/070b Stone Wall in Higher Street The wall looks to have ‘bowed’ outwards. Landowner to be notified Action Cllr Orchard 10/070c Mobile Fish and Chip Van Permission has been requested for a mobile fish and chip van to park in a Parish Council parking bay in the the village hall/school car park, on Thursday evenings for 2/3 hours. Letter of permission to be sent by Clerk outlining responsibility for keeping the area clean. Action Clerk 10/070d Footpaths Access to certain footpaths to be verified. Action Cllr Orchard/Clerk
There being no further business the meeting closed at 8.30p.m. The next meeting will be held on Monday 14th June 2010 in the Reading Room at 7.30 p.m.
MINUTES OF NORTON SUB HAMDON PARISH COUNCIL MONTHLY MEETING HELD
ON MONDAY 12TH APRIL 2010 IN THE
READING ROOM AT 7.30 P.M. 10/043 PRESENT: Mr
M Orchard (Chairman), Mr S Maunder, Ms P Biddle, Mrs J Harris, Mr C Campbell,
Mr R English, Mr N Chapillon Mrs S Seal (District Councillor), Mr J Bailey
(County Councillor), Mrs L Brooks (Clerk), P.C.S.O. Rachel Napper, Mrs M
Parkinson (Footpath Heritage Project) and 4 members of public. 10/044 APOLOGIES: 10/045 PUBLIC TIME: 10/045/a Mrs E Maunder The Chairman and Councillors thanked the retiring Clerk for all her hardwork over the past few years. 10/045/b Precept A Member of the Public asked for the Precept for 2010 to be explained. 10/045/c Y/20/23 – Church Path: A Member of the Public felt this footpath was in need of attention and was informed that the reponsibility was that of the landowner. 10/045/d Affordable Housing A Member of the Public asked for an update on the proposed sites. 10/045/e P.C.S.O. Report: There have been 2 car break-ins at Norton Sub Hamdon recently with items stolen from each. There has also been lead stolen from domestic properties in Stoke Sub Hamdon. 10/045/f District Councillor: Still working closely with The East Devon Partnership. Asking landowners to put forward prospective sites of a minimum of 0.15 hectare in size and have potential for housing development. 10/045/g County Councillor: Firstly
praised Mrs Maunder on a fantastic job as Clerk. There are a lot of jobs
outstanding on the roads including the remaining pot holes in Great Street and
at Turnpike. These will be completed shortly. Lessons to learn over severe
weather this winter and comments/feedback welcome to improve service. 10/046 MINUTES: The Minutes of the last meeting had been circulated. They were agreed and signed. Proposed: Cllr
English Seconded: Cllr Biddle Agreed
unanimously. 10/047 MATTERS ARISING: Actions from previous meeting had been concluded or are included in Minutes. 10/047/a Grit Bins The
Assistant Highways Manager is in receipt of the map showing the chosen sites
for the grit bins and will confirm locations as soon as possible. 10/048 PLANNING: 10/048/a Matters for report: Nothing To Report 10/048/b Applications previously considered: 10/00211/FUL – Greenhouse – Homestead, Higher Street –Approval 10/048/c Applications for consideration: 10/00621/FUL - Conversion of Garage to living accommodation and erection of car port QUINTA , LITTLE NORTON-Recommend Refusal for the following reasons: 1.
Poor quality of plans making observation difficult. 10/01182/LBC - Siting of 2 Solar Panels to Rear Roof.
VANE COTTAGE, GREAT STREET- No Objection 10/049 FINANCE: Year end balances: Current account £ 100.00 Reserve Account £ 6,703.41 Outstanding cheques at 31.03.10 376.50 Total £ 6,426.91 Ring-fenced Play Area £ 1,500.00 Footpath Heritage Project £ 1,281.79 Total
uncommitted funds £ 3,645.12 10/049/b Matters for resolution: None 10/049/c Cheques Payable: Mrs E Maunder ` Salary & allowances Jan – Mar £ 733.00 Chq No:976 Down 2 Earth Play area maintenance Jan – Mar £ 197.40 Chq No:977 Somerset landscapes Recreation ground maintenance £ 117.50 Chq No:978 Mr Keith Dare Footpath Heritage Project £ 500.00 Chq No: 979 The Reading Room Rent £ 8.00 Chq No:980 Community Council for Somerset Annual Subscription £ 30.00 Chq No:981 Richard
Langford Footpath Heritage Project £
338.00 Chq No:982 Proposed: Cllr.Biddle 10/050 VILLAGE HALL: Internal
painting and general maintenance to be carried out on Saturday 17th
April 2010. 10/051 RECREATION GROUND: Latest inspection report has highlighted some small issues with the play area, and repairs to be arranged. Action Clerk/Cllr.Maunder 10/052 CORRESPONDENCE: Correspondence had been circulated to Councillors. 10/052/a Yarlington Housing Group Inspections will be carried out on the 20th April 2010. 10/052/b Model Standing Order New standing orders have been received. A check to identify any changes is required. Action Cllr Orchard 10/052/c Area North Agendas A condenced version will now be sent out. Action Clerk
10/053 FOOTPATHS: 10/053/a Footpath Heritage Project:
10/053/b Y/20/14, Little Street: Works
to strengthen bank along stream have given way with all the recent wet
weather. Landowner to look at alternative methods to strenghten bank. 10/054 LOCAL DEVELOPMENT FRAMEWORK: Cllr
Biddle had attended meeting for Yeovil Area. Different sites in this area have
been highlighted and to be investigated further. 10/055 ENVIRONMENTAL ISSUES: Nothing
to report 10/056 MEMBERS’ REPORTS: 10/056/a Dogs’ in Minchington Recreation Ground There have been reports of dogs’ off leads in the Minchington Recreation Ground and dog owners’ are requested to keep their dogs’ on a lead until they reach the field. Dog warden to be informed. Action Cllr Orchard 10/056/b Speeding Vehicles Cllr Chapillon reported speeding cars between Pill Bridge and The Lord Nelson. To be monitored. 10/056/c Street Lighting The Street lighting in Little Street remains on during the day. This has been reported. Clerk to chase. 10/056/d Street Lighting at Norton School Cllr Harris reported the street lighting to be on during the daylight hours and the timing needs adjusting. Cllr Harris to speak to Mrs Foot. Action Cllr Harris 10/056/e Circulations It
was requested that the Agendas must be distributed directly to each Councillor. Action
Clerk There being no further business the meeting closed at 9.20 p.m. The next meeting will be held on Monday 10th May 2010 in the Reading Room at 7.30 p.m. This will firstly be the Annual Parish Meeting and will then be immediately followed by the Monthly Parish Meeting.
MINUTES OF NORTON SUB HAMDON PARISH COUNCIL MONTHLY MEETING HELD
ON MONDAY 8TH MARCH 2010 IN THE READING
ROOM AT 7.30 P.M. 10/029 PRESENT: Mr M Orchard (Chairman), Mr S Maunder, Ms P Biddle, Mrs J Harris, Mr C Campbell, Mrs S Seal (District Councillor), Mr J Bailey (County Councillor), Mrs E Maunder (Clerk), Mrs M Parkinson (Footpath Heritage Project) and 5 members of public. APOLOGIES: Mr
R English (illness), Mr N Chapillon (work commitment) 10/030 PUBLIC TIME: 10/030/a P.C.S.O. Report: No report available 10/030/b District Councillor:
10/030/c County Councillor:
10/030/d Hedge in Broadmead Lane: Member
of public thanked Council for assisting with works to cut back overgrown
hedge. 10/031 MINUTES: The Minutes of the last meeting had been circulated. They were agreed and signed. Proposed: Cllr.
Campbell Seconded: Cllr. Maunder Agreed
unanimously. 10/032 MATTERS ARISING: Actions from previous meeting had been concluded or are included in Minutes. 10/032/a Highways:
10/032/b Grit Bins: Three sites had been identified. Clerk to pass information to Highways for their approval Action Clerk 10/032/c Parking Issues: No report received from P.C.S.O. 10/032/d Minchington Recreation Ground:
10/032/e Model Standing Orders: It
was considered that no alteration was needed to Council’s existing Standing
Orders 10/033 PLANNING: 10/033/a Matters for report: None 10/033/b Applications previously considered: 09/04727/FUL & 09/04728/LBC – Alterations, extension – Little Norton Mill – Conditional Approval 0904782/FUL – Extension – Fernfield, Little Norton – Approval 10/033/b Applications for consideration: 10/00211/FUL
– Greenhouse – Homestead, Higher Street – Recommend approval, request
that stone be used 10/034 FINANCE: 10/034/a Matters for report: Payments under S.137: Life Education Wessex £25.00 Cheque 963 Shopmobility £35.00 9 S.Somerset Citizens’ Advice Bureau £35.00 965 S.Somerset Assoc. Voluntary & Community Action £35.00 966 Age Concern Somerset £35.00 967 St Margaret’s Hospice £35.00 968 10/034/b Matters for resolution: None 10/034/c Cheques Payable: Andrew Jones Ditch work at Recreation Ground £ 320.00 Cheque969 Reading Room Rent £ 24.00 970 Richard Langford Footpath Heritage Project £2,000.00 971 Made in Ash Ltd Footpath Heritage Project £ 352.50 972 Keith Dare Footpath Heritage Project £ 400.00 973 S.S.D.C. 2009 play area inspection £ 48.18 974 S.A.L.C. Annual subscription £ 156.32 975 Proposed: Cllr.
Campbell Seconded: Cllr. Biddle Agreed unanimously. 10/035 VILLAGE HALL: Annual
General Meeting had been well attended and three new Management Committee
members recruited 10/036 RECREATION GROUND: Nothing
to report 10/037 CORRESPONDENCE: Correspondence had been circulated to Councillors. 10/037/a Annual Playground Inspection: It was resolved that S.S.D.C. be contracted to carry out 2010 play area inspection Proposed: Cllr Harris Seconded: Cllr Maunder Agreed unanimously 10/037/b Community Governor at Norton School: It was agreed that Community Governor continue in appointment, also representing Parish Council 10/037/c S.S.D.C. Chief Executive: Letter received from retiring Chief Executive. To be circulated. Action Clerk 10/037/d History Society: Society had made inventory of stored documents and requested advice and help to consider future of items originating from Parish Council. Clerk had identified two items for scrutiny. Any papers no longer required for historical purposes by Society to be checked by Council Chairman prior to disposal. Action Cllr. Orchard 10/037/e Road verge at Hamdon House: Member of public had written to Highways after falling in area of Great Street needing repair. Copy of letter passed to Cllr Bailey for attention and to be circulated to members Action Clerk 10/038 FOOTPATHS: 10/038/a Footpath Heritage Project:
10/038/b Y/20/14, Little Street: Works
to strengthen bank along stream had been satisfactorily carried out by
landowner 10/039 LOCAL DEVELOPMENT FRAMEWORK: Cllr
Biddle had attended Cluster Group meeting for Class B and C towns and
villages. Statistics and report copied to members. Development in
Norton and other rural settlements would be restricted to that which provided
small scale employment; created community facilities; met identified
housing need. 10/040 ENVIRONMENTAL ISSUES: Nothing
to report 10/41 APPOINTMENT OF CLERK: It was resolved to appoint Mrs Louise Brooks as Clerk to the Council and Responsible Financial Officer with effect from 1st April 2010 Proposed: Cllr Biddle Seconded: Cllr Campbell Agreed unanimously It was resolved that Clerk’s pay be at LC1, Spinal Column Point 16, at £8.545 per hour in line with most recent NALC recommendation, for 6 hours per week. This would be £222.17 per month. Clerk to be paid monthly in arrears. It was also resolved that Home Office Allowance of £300 p.a. and postage, stationery, telephone use, computer use and other out of pocket expenses be paid at £300 p.a., without need of receipted proof. These amounts to be paid monthly (£25.00 for each allowance) Proposed: Cllr Biddle Seconded: Cllr Maunder Agreed unanimously Retiring
Clerk to draw up Contract of Employment in conjunction with newly appointed
Clerk Action Clerk 10/042 MEMBERS’ REPORTS: 10/42/a Rubbish outside property: Rubbish left outside property in Great Street had been cleared. To be monitored 10/42/b Gross’s Wood: Cllr
Campbell reported that signs at each end of Gross’s Wood would be replaced
with smaller, simpler signs. Paths would be cut three times in coming
year rather than twice as in the past. There being no further business the meeting closed at 8.30 p.m. Next meeting to be held on Monday 12th April 2010 in the Reading Room at 7.30 p.m.
MINUTES OF NORTON SUB HAMDON PARISH COUNCIL MONTHLY MEETING HELD
ON MONDAY 8TH FEBRUARY 2010 IN THE
READING ROOM AT 7.30 P.M. 10/016 PRESENT: Mr M Orchard (Chairman), Mr S Maunder, Ms P Biddle, Mr C Campbell, Mr N Chapillon, Mr R English, Mrs J Harris, Mrs S Seal (District Councillor), Mrs E Maunder (Clerk), Mrs M Parkinson (Footpath Heritage Project) and 3 members of public. APOLOGIES: Mr
J Bailey (County Councillor) 10/017 PUBLIC TIME: 10/017/a P.C.S.O. Report: No report available 10/017/b Dog Litter Bin: It was reiterated that placement of dog litter bin at Gross’s Wood end of Broadmead Lane would be impractical. Article to be included in newsletter asking people to report dog fouling and pointing out that incidents of fouling cannot be reduced unless those responsible are reported. Action Clerk 10/017/c Broadmead Lane: Member
of public thanked Councillors for arranging hedge trimming and other measures
in Broadmead Lane. 10/018 MINUTES: The Minutes of the last meeting had been circulated. They were agreed and signed. Proposed: Cllr.
Campbell Seconded: Cllr. English Agreed
unanimously. 10/019 MATTERS ARISING: Actions from previous meeting had been concluded or are included in Minutes. 10/019/a Highways:
10/019/b Grit Bins: Request
to be submitted to Highways for confirmation of sites for bins at New Road, to
serve Barn Orchard, School and New Road/Great Street junction; Little Mead and
Minchington Close, both at junctions with Skinners Lane. Street map to
be circulated to Councillors for exact positioning to be marked. Action
Clerk 10/020 PLANNING: 10/020/a Matters for report: None 10/020/b Applications previously considered: 09/04727/FUL & 09/04728/LBC – Alterations, extension – Little Norton Mill – No objection Amendment to dormer window design – No objection 0904782/FUL – Extension – Fernfield, Little Norton – No objection 10/020/b Applications for consideration: None
received 10/021 FINANCE: 10/021/a Matters for report: Refund
of VAT had been claimed and repayment received 10/021/b Matters for resolution: Payments under S.137: Requests received from: Shop Mobility; South Somerset Association for Voluntary & Community Action; Age Concern Somerset; St Margaret’s Hospice; South Somerset Citizens’ Advice Bureau; Life Education Wessex. Clerk to ask Primary School if they use Life Education Wessex and, if not, request to be denied as it would not fit criteria. Action Clerk Resolved that:
Or
Proposed: Cllr Orchard Seconded: Cllr Biddle Agreed unanimously 10/021/c Cheques Payable: Somerset Landscapes Ltd Recreation Ground Maintenance Oct – Dec £ 211.50 Cheque 962 Proposed: Cllr.
Biddle Seconded: Cllr. Campbell Agreed unanimously. 10/022 VILLAGE HALL:
Proposed: Cllr
Orchard Seconded: Cllr Biddle Agreed unanimously 10/023 RECREATION GROUND: New quotation for maintenance received from Somerset Landscaping. It was resolved to accept quotation Proposed: Cllr
Harris Seconded: Cllr Maunder Agreed unanimously 10/024 CORRESPONDENCE: Correspondence had been circulated to Councillors. 10/024/a Local Development Framework: Letters concerning dates for meetings for Cluster Groups 1 (Yeovil) and 3 (Martock) were passed to Cllr. Biddle 10/024/b Area North Parish Workshop: To
be held at Norton Village Hall on March 10th. Cllr’s
Maunder and Harris and Clerk to attend. 10/025 FOOTPATHS: 10/025/a Footpath Heritage Project: Final details for Notice Boards had been reviewed and agreed. First boundary stone to be installed, with press coverage, on 22nd March. English Heritage would attend installation of stones on Ham Hill 10/025/b Y/20/65 & Y/20/68 – Park Mill, Little Norton: Diversion and Extinguishment Order had been finalised. Length of path to be checked to ensure it was not blocked at Bagnell Farm end. Action Cllr English 10/25/c Y/20/23 – Church Path: Path was very muddy at Rectory lane end. Cllr’s Chapillon & Campbell to investigate and arrange for suitable materials to be deposited. Action Cllr’s Chapillon & Campbell 10/026 LOCAL DEVELOPMENT FRAMEWORK: Nothing
to report 10/027 ENVIRONMENTAL ISSUES: Nothing
to report 10/028 MEMBERS’ REPORTS: 10/028/a District Councillor: S.S.D.C. budget was being finalised and possibility of kerbside collection of cardboard and plastic was being investigated with partner authorities 10/028/b County Councillor: Those highways issues not yet concluded were being followed up. Outstanding flooding issues were being chased. Report to be circulated to Councillors. 10/028/c Flooding in Great Street: Condition of road edge and ditch in Great Street, near junction with A356, had been surveyed by Cllr Campbell and approximate cost of required ditch work ascertained. In view of ongoing request to Highways Department for works to be carried out to deteriorated kerb, Clerk to investigate with Highways Department any potential for ditch clearance work. To be reported back to next meeting. Action Clerk 10/028/d Parking around village: Complaints
had been received that vehicles parked in various areas through the village
were possibly causing obstruction to visibility or were parked dangerously.
Clerk to discuss with P.C.S.O. Action Clerk There being no further business the meeting closed at 8.45 p.m. Next meeting to be held on Monday 8th March 2010 in the Reading Room at 7.30 p.m.
MINUTES
OF NORTON SUB HAMDON PARISH COUNCIL MONTHLY MEETING HELD ON MONDAY 11TH JANUARY 2010 IN THE READING ROOM AT 7.30 P.M. 10/001 PRESENT: Mr M Orchard (Chairman), Mr S Maunder, Mrs J Harris, Mr C Campbell, Mr R English, Mr N Chapillon, Mrs S Seal (District Councillor), Mrs E Maunder (Clerk), P.C.S.O. Napper, Mrs M Parkinson (Footpath Heritage Project) and 3 members of public. APOLOGIES: Ms P Biddle, Mr J Bailey (County Councillor) 10/002 PUBLIC TIME: 10/002/a P.C.S.O. Report: Events,
aimed primarily at the over 60’s, to publicise the risk of rogue traders were
being organised in South Petherton and Somerton.
Clerk to include information in newsletter
Action Clerk A Police newsletter covering Area North would be produced quarterly. Copies of first issue were available. 10/002/b Presentation of Public Time on Council agenda: In response to enquiry, Chairman reiterated reasons for holding Public Time at start of meeting and repeated his assurance that, invariably, appropriate participation from the public was permitted during the rest of the agenda. 10/003
MINUTES: The Minutes of the last meeting had been circulated. They were agreed and signed. Proposed: Cllr. Maunder Seconded: Cllr. Chapillon Agreed unanimously. 10/004 MATTERS ARISING: Actions from previous meeting had been concluded or are included in Minutes. 10/004/a Footpath Y/20/14, Little Street S.S.D.C. Officer had spoken to owner to request that fence be moved back to ensure safety of walkers. While repair to bank was land owner’s responsibility, officer was prepared to offer advice. 10/004/b
Highways Matters: 1. No further information received concerning white advisory H-bar in Broadmead Lane 2. No update received about hatched marking at Pill Bridge. 10/005
PLANNING: 10/005/a Matters for report: None 10/005/b Decisions Notified: 09/03821/COU – Change of use – Greenhams, Great Street – Conditional approval 10/005/c Applications for consideration: Two applications received since issue of agenda. To be reported at next meeting. 09/04727/FUL & 09/04728/LBC – Alterations, extension – Little Norton Mill – No objection 0904782/FUL – Extension – Fernfield, Little Norton – No objection 10/006 FINANCE: 10/006/a Matters for report: 1.
Quarterly balances: Current account £ 100.00 Reserve Account £ 13,299.18 Total £ 13,399.18 There
were two outstanding cheques:
£ 26.00 Total as cash book £ 13,373.18 Books had been checked by Chairman and would be examined by internal auditor. 2. Wayleaves: Cheque for £ 38.49 received from Western Power in annual payment of wayleaves. 10/006/b Matters for resolution: None 10/006/c Cheques Payable:
Mrs E Maunder
Salary & allowance Oct – Dec
£ 733.00
Cheque 958
Mrs E Maunder
Annual expenses
£ 300.00
959
Down 2 Earth
Grounds maintenance Oct – Dec
£ 197.40
960
Down 2 Earth
Maintenance of hedge
£ 150.00
961
Proposed: Cllr. Campbell
Seconded: Cllr. English
Agreed unanimously.
10/007 VILLAGE HALL: Nothing to report. 10/008
RECREATION GROUND: Moles
were infesting some areas. Cllr
Chapillon to report as necessary. Action
Cllr Chapillon 10/009 CORRESPONDENCE: Correspondence had been circulated to Councillors. 10/009/a
Information from S.A.L.C.: 1. New model Standing Orders were anticipated. Council had revised and updated Standing Orders and Financial Regulations recently. On receipt of information, Clerk to determine impact on existing Orders and to attend training if appropriate. Action Clerk 2. Legislation was being prepared to allow direct payment by Councils, as cheques were being phased out. A Consultation Paper would be issued in due course. 10/010
FOOTPATHS: 10/010/a Footpath Heritage Project: 1. Graphic artist working on notice board had requested better photographs. 2. First boundary stone was finished and would be installed on boundary at end of footpath Y/20/29 on 24th February. Councillors and others were invited to attend School children were preparing time capsule to be placed under stone and would attend installation ceremony. 10/011 HAMSTONE VILLAGES GROUP: Nothing to report 10/012
ENVIRONMENTAL ISSUES: Nothing to report 10/013
MEMBERS’ REPORTS: 10/013/a District Councillor: Joint working with East Devon District Council was underway. 10/013/b County Councillor: 1. Meeting with Highways officer pending. Clerk to request that both need for drain and ditch clearance and repair to road verge in Great Street near Hamdon House be discussed. 2. Information had been forwarded about availability of grit binds for purchase from County Council, which would be filled by Highways department for spreading by local residents. Potential locations for bins to be considered prior to onset of next winter. Clerk to table for future discussion. Action Clerk 10/013/c Winter road conditions: Cllr English commented on dangerous state of New Road, particularly for children attending school. There was no provision for gritting. There being no further business the meeting closed to the public at 8.05 p.m. 10/014 AFFORDABLE HOUSING: Members were given update about scheme. 10/015 CLERK: Members were informed that Clerk would tender resignation in near future. Next meeting to be held on Monday 8th February 2010 in the Reading Room at 7.30 p.m.
MINUTES OF NORTON SUB HAMDON PARISH COUNCIL MONTHLY MEETING HELD
ON MONDAY 11TH DECEMBER 2009 IN THE
READING ROOM AT 7.30 P.M. 09/136 PRESENT: Mr M Orchard (Chairman), Mr S Maunder, Mr R English, Mr N Chapillon, Mrs S Seal (District Councillor), Mrs E Maunder (Clerk), Mrs M Parkinson (Footpath Heritage Project). Ms P Biddle and Mrs J Harris were attending a Local Development Framework Cluster Group Meeting on behalf of the Parish Council APOLOGIES: Mr
C Campbell, P.C.S.O. Napper 09/137 PUBLIC TIME: No matters raised 09/137/a P.C.S.O. Report: No
crimes reported 09/138 MINUTES: The Minutes of the last meeting had been circulated. They were agreed and signed. Proposed: Cllr.
Maunder Seconded: Cllr. English Agreed unanimously. 09/139 MATTERS ARISING: Actions from previous meeting had been concluded or are included in Minutes. 09/139/a White Line in Broadmead Lane: Council re-confirmed the previous decision to insist on the removal of the white H-bar advisory line opposite Garrett Cottage. 09/139/b Hedge in Broadmead Lane: Hedge had been trimmed back and owner was prepared to keep it trimmed to reasonable proportions. 09/139/c Flooding Report: Owner of Homefield had carried our requested works to stream. Recent heavy rain had caused water levels to rise in gardens of Glebelands and in Rectory Lane. It was considered that a gully from the lane, directing water into the watercourse may relieve the level of surface water in Rectory lane. Cllr. Chapillon to discuss with S.S.D.C. engineer. Action Cllr Chapillon S.S.D.C. officials had been informed of concerns about condition of bridge near Mill Farm, Rectory Lane. Inspection had been carried out and more detailed inspection and possible placing of gabions would be considered when conditions allowed. 09/139/d Hedge and ditch in Recreation Ground: All
works to cut back hedge and clear ditch had been completed. 09/140 PLANNING: 09/140/a Matters for report: Tree Preservation Order on two trees near Portlake House, Great Street had been confirmed. 09/140/b Decisions Notified: 09/03777/LBC – Internal alterations – The Manor House, Great Street - Approval 09/140/c Applications for consideration: None
received. 09/141 FINANCE: 09/141/a Matters for report:
09/141/b Matters for resolution:
Clerk
reported that it was not allowable to support application as made.
Reply to effect that grant for more general use could be approved.
Action Clerk 09/141/c Cheques Payable: Reading Room Rent £ 16.00 Cheque 954 Som. Playing Fields Assoc. Annual Subscription £ 10.00 955 S.L.C.C. Annual Subscription £ 72.00 956 Mr. Martyn Shire Ditch Clearance £ 25.00 957 Proposed: Cllr.
Maunder Seconded: Cllr. English Agreed unanimously. 09/142 VILLAGE HALL: Nothing
to report. 09/143 RECREATION GROUND: Nothing
to report. 09/144 CORRESPONDENCE: Correspondence had been circulated to Councillors. 09/144/a Adoption of Telephone Box: Clerk reported that, further to Council’s resolution to adopt telephone box in Great Street, S.S.D.C. was lodging objection to the selling off of the box by B.T. Continuation of adoption arrangement to be suspended pending outcome of objection. Action Clerk 09/144/b Nomination of Parish Environmental Warden: It
was re-affirmed that Clerk would act as P.E.W. Clerk to inform S.S.D.C.
Action Clerk 09/145 FOOTPATHS: 09/145/a Footpath Heritage Project: Scheduled Monument permission and License for stone at Creedy Bridge had been granted. Sculptor had started adapting children’s sketches for carving. Details of display boards should be prepared by end of year. S.S.D.C. officer confirming footpath numbers. Highways fee of £25.00 would be one payment for all holes. 09/145/b Y/20/14: Little Street: It
was reported that part of the bank along the stream had collapsed. It
was considered that reinforcing gabions were needed, but the responsibility
for this was unclear. Clerk to investigate. Action
Clerk 09/146 HAMSTONE VILLAGES GROUP: As
representative was at L.D.F. Cluster Meeting, no report was available. 09/147 ENVIRONMENTAL ISSUES: As
representative was at L.D.F. Cluster Meeting, no report was available. 09/148 MEMBERS’ REPORTS: 09/148/a District Councillor: Reported that S.S.D.C. would work in partnership with East Devon District Council to achieve savings and that partnership working within Somerset had not been successful. S.S.D.C. had been assessed as one of best district councils in country in certain criteria 09/148/b County Councillor: Would meet with Highways Officer to follow up outstanding drainage issues at Orchard House, Higher Street; Hamdon House, Great Street; Russeline, Skinners Lane. Report to be circulated to Councillors. Action Clerk 09/148/c Wymbridge House, Little Norton: Hedge at property was encroaching on highway. Clerk to write to occupier. Action Clerk 09/148/d Voluntary work: Chairman
expressed thanks of Councillors to Cllr. Campbell for his constant and
continued work, on behalf of the Parish Council, behind the scenes. He
also expressed appreciation to those residents of Great Street who provide the
Reading Room Christmas tree. There being no further business the meeting closed at 8.40 p.m. Next meeting to be held on Monday 11th January 2010 in the Reading Room at 7.30 p.m.
MINUTES OF NORTON SUB HAMDON
PARISH COUNCIL MONTHLY MEETING HELD ON MONDAY 9TH NOVEMBER 2009 IN THE READING ROOM AT 7.30 P.M. 09/123 PRESENT: Mr M Orchard (Chairman), Mr S Maunder, Ms P Biddle, Mr C Campbell, Mr R English, Mrs J Harris, Mr N Chapillon, Mrs S Seal (District Councillor), Mr J Bailey (County Councillor), Mrs E Maunder (Clerk), Mrs M Parkinson (Footpath Heritage Project) and 7 members of public. APOLOGIES: P.C.S.O. Napper 09/124 PUBLIC TIME: 09/124/a P.C.S.O. Report: 1.
One crime reported of theft of tax disc 2.
No volunteers to date for Speed Watch.
Suggested that talk be arranged to attempt to gain support. 09/124/b Advisory white line in Broadmead Lane: Highways had painted an advisory no parking line opposite house in Broadmead Lane at request of householder and with agreement from Police but without consultation with Parish Council. Area was in Conservation Area and was not in part of lane where parking would obstruct highway. It was agreed to request that white line be removed and formal resolution would be passed at December meeting. Clerk and County Councillor to ensure that consultation take place in future. Action Cllr Bailey & Clerk It
was noted that white lining equipment had been in area but hatching at Pill
Bridge had not been carried out. Clerk to chase.
Action Clerk 09/125
MINUTES: The Minutes of the last meeting had been circulated. They were agreed and signed. Proposed:
Cllr. Biddle
Seconded:
Cllr. Campbell
Agreed unanimously. 09/126 MATTERS ARISING: Actions from previous meeting had been concluded or are included in Minutes. 09/126/a Hedge at Recreation Ground: Work
to lay hedge had been halted at insistence of neighbouring land owner.
Remainder of hedge to be flailed and ditch cleared.
Planting of laid length to be carried out.
As hedge laying scheme would not be completed, grant could not be
claimed. It was anticipated that revised cost would not differ greatly
from original net cost of scheme. Cllr
Chapillon to liaise with contractor and neighbouring land owner.
Action Cllr Chapillon 09/126/b Request to site marquee for wedding reception: Clerk had written to enquirer detailing requirements and no more had been heard. It was resolved that, should enquirer make further approach, this request be refused and any future requests be considered individually Proposed: Cllr. English Seconded: Cllr. Chapillon Agreed unanimously 09/126/c Adoption of red phone box: Clerk had ascertained that public liability would be covered under existing insurance and property damage insurance would be £13.86 per £1,000 of sum insured, if required and subject to excess. It had not been possible to ascertain value of phone box. It was resolved to adopt phone box and add to assets register at value of £1.00 Proposed: Cllr. Maunder Seconded: Cllr. English Agreed unanimously 09/126/d Attendance at Cluster Workshop: To
be attended by Cllr’s Biddle and Harris. 09/127
PLANNING: 09/127/a Matters for report: 09/03821/COU – Change of use to craft studios, tea rooms, museum & history room – Greenhams, Great Street. It was considered that, as there had been insufficient information in response to enquiries made, a site meeting should be arranged by Planning Officer. 09/127/b Decisions Notified:
None 09/127
Planning continued: 09/127/c Applications for consideration: None received. 09/128 FINANCE: 09/128/a Matters for report: 1. £20.00 received from Stoke Football Club for hire of pitch on two Saturdays. As pitch preparation work had been carried out be Norton Athletic team manager, £20.00 to be forwarded to Norton Athletic F.C. Thanks were recorded for work carried out by Team Manager to prepare pitch and clean changing rooms. 09/128/b Matters for resolution: 1. Budget for 2010 / 2011: Draft budget had been circulated to Councillors for consideration. Precept
for possible grant to Low C Group to be set at £100 and for grant to newsletter
at £300, at request of newsletter committee.
A precept of £500, set for maintenance of church clock could, if request
received, also cover small sum for fuel for churchyard mowers.
It was resolved to adopt the budget. (Copy attached to Minutes) Proposed: Cllr. Maunder Seconded: Cllr. English Agreed unanimously 2. Precept for 2010 / 2011: It was resolved to set the Precept for 2010 / 2011 at £18,700 Proposed: Cllr. Orchard Seconded: Cllr. Biddle Agreed unanimously 09/128/c Cheques Payable:
Reading Room
Rent
£ 8.00
Cheque 951
Martyn Shire
Works to hedge
£ 397.00
952
Norton Athletic Football Club
Fee received
£ 20.00
953
Proposed: Cllr. Maunder
Seconded: Cllr. Biddle
Agreed unanimously.
09/129 VILLAGE HALL: Extraordinary
General Meeting had been held to confirm appointment of Chairman and Officers,
following death of previous Chairman. Mr
Trevor Harris had been elected Chairman. Meeting
had been poorly attended and article about Hall would be put in Newsletter.
Since the meeting two people had volunteered to join Management
Committee. It was hoped that Councillors and more public would attend
A.G.M. in February. 09/130
RECREATION GROUND: Nothing
to report. 09/131 CORRESPONDENCE: Correspondence had been circulated to Councillors. 09/131/a Land adjacent to Footpath Y/20/28: Stoke sub Hamdon Correspondence received from Duchy of Cornwall requesting consideration of future use of parcel of over- grown land, including pond. It was thought that land may be designated S.S.S.I. and pond should be maintained. Clerk to make further investigation of status with Duchy Land Agent. Action Clerk 09/131/b Flood Awareness Workshops: To be held on 20th January. Clerk to publicise. Action Clerk 09/131/c Somerset Waste Partnership Workshops: Information
passed to Low C representative. 09/132
FOOTPATHS: 09/132/a Footpath Heritage Project: 50% of Heritage Lottery Grant would be received imminently. Application had been sent for Scheduled Monument permission. Section 171 agreement required for making holes in Highway land, costing £25, and legal agreement for placing stones on highway verges were being dealt with. Map
for display boards would be agreed by Council before being finalised. 09/133 HAMSTONE VILLAGES GROUP: Nothing
to report 09/134
ENVIRONMENTAL ISSUES: Several
residents had shown interest in scheme for installation of solar panels. 09/135
MEMBERS’ REPORTS: 09/135/a District Councillor: S.S.D.C. budget was being drawn up. £1.8million savings were needed. 09/135/b County Councillor: Suggested that article reminding householders of responsibilities to help prevent flooding and means to tackle risk be repeated in Newsletter Action Clerk It was noted that outstanding flooding issues were: 1) maintenance of stream north of Pill Bridge by landowners; 2) provision of bund to hold back water from fields behind Barn Orchard. 09/135/c Street Light in Broadmead Lane; Cllr.
English reported that light 1 was still permanently on. Clerk would repeat report.
Action Clerk 09/135/d Fence surrounding Minchington play area: Cllr. Chapillon reported that several panels were missing. They would not be replaced by S.S.D.C. as fencing was considered unnecessary. 09/135/e Spring bulbs: Bulbs, given by S.S.D.C. had been planted by Cllr. Campbell and team. He was thanked for his work and time. 09/135/f Sign at Gross’s Wood: Cllr
Biddle reported that sign was in need of repair.
Cllr Campbell to request Woodland Trust, as owners of wood, to repair
it.
Action
Cllr Campbell 09/135/g
Hedge in Broadmead Lane: Hedge
was overgrown and obstructing highway. Owner
had been approached, with no result. Clerk to request that S.S.D.C. arborist sanction work to be
carried out by Highways.
Action Clerk There being no further business the meeting closed at 9.00 p.m. Next meeting to be held on Monday 14th December in the Reading Room at 7.30 p.m.
MINUTES OF NORTON SUB HAMDON PARISH COUNCIL MONTHLY MEETING HELD
ON MONDAY 12TH
OCTOBER 2009 IN THE READING ROOM AT 7.30 P.M. 09/110 PRESENT: Mr S Maunder (in the Chair), Ms P Biddle, Mr C Campbell, Mr R English, Mrs J Harris, Mr N Chapillon, Mrs S Seal (District Councillor), Mrs E Maunder (Clerk), P.C.S.O. Napper, Mrs M Parkinson (Footpath Heritage Project) and 6 members of public. APOLOGIES: Mr M Orchard (Chairman), Mr J Bailey (County Councillor) 09/111 PUBLIC TIME: 09/111/a P.C.S.O. Report:
09/111/b Hedge Laying: Neighbouring land owners had expressed concern about hedge laying at Recreation Ground. Contractor gave explanation of work to be carried out. 09/111/c Broadmead Lane: It
was reported that hedge to field was restricting width of road. Cllr
Chapillon to discover name and address of owner and Clerk to write. 09/111/d Footpath Y/20/9 & Y/20/10; Knapp: Concern
expressed that fence and kissing gate were missing. Clerk to inform
S.S.D.C. Officer. Action Clerk 09/112 MINUTES: The Minutes of the last meeting had been circulated. They were agreed and signed. Proposed: Cllr.
Campbell Seconded: Cllr. Biddle Agreed unanimously. 09/113 MATTERS ARISING: Actions from previous meeting had been concluded or are included in Minutes. 09/113/a Flooding Action update: S.S.D.C. Officer had contacted Wessex Water to enquire about issues with pumping station. He had been reminded that, following flooding in 2000, an upgrade of pumping station was planned. Officer had also written to landowner between Mill Farm and Pill Bridge requesting removal of weir from stream. He emphasized the need for riparian landowners to maintain watercourses. Further flood awareness events were planned for November. S.S.D.C. had carried out some work in Rectory Lane to aid flow of surface water and Parish Council was requested to ensure that grating from Recreation Ground ditch was kept clear. Action Clerk 09/113/b Affordable Housing at Minchington Close: Yarlington Homes were addressing concerns raised during public consultation about drainage. Scheme for attenuation of surface water had been agreed and they were in consultation with Wessex Water and S.S.D.C. to ensure that impact of additional sewerage would be minimal. 09/113/c Highways Issues update: 30 mph repeater signs could not be installed for legal reasons but Highways Department would consider painting 30 on road near Turnpike corner of Great Street, outside Conservation Area. Although it was perceived by Highways Department that hatching inside white advisory line at Pill Bridge would be ineffectual, Council resolved that hatching should be provided. No progress had yet been made with blocked drain in Skinners Lane. Clerk to continue to chase. Action Clerk 09/113/d Minchington Recreation Ground and Bus Shelter: Clerk
had been contacted by some older residents, living at Little Mead, about their
use of bus shelter as a resting point on way home from village centre.
It was resolved to consider further courses of action for repair, removal or
replacement of bus shelter, bearing in mind current misuse by some
individuals. 09/114 PLANNING: 09/114/a Matters for report: None. 09/114/b Decisions Notified: 09/00229/FUL – Single storey eco house – Mill Farm, Rectory Lane – Conditional Approval 09/02997/FUL – Formation of agricultural access – Land east of Portlake House - Refusal 09/114/c Applications for consideration: 09/03821/COU – Change of use of retail showrooms & workshop to mixed use of museum, tea rooms, craft studios & history room – Greenhams, Great Street – it was considered that it was not possible to make observations because of lack of detail of 1)potential scale of operation; 2)provision of facilities; 3)consideration of parking issues. Clerk to write to Planning Officer to request further information be sought from applicant. Action Clerk 09/03777/LBC
– Removal of partition wall – Manor House, Great Street – no
objections 09/115 FINANCE: 09/115/a Matters for report:
Current Account £ 100.00 Reserve Account £11,831.79 Total £11,931.79
Existing funds of £484.29, previously kept by History Society, had been handed to Clerk and banked. The funds would be ring-fenced in the accounts. 09/115/b Matters for resolution: None 09/115/c Cheques Payable: Mrs E Maunder Salary & Expenses; July-September £ 733.00 Cheque 946 Down 2 Earth Play Area Maintenance; July-September £ 197.40 947 Somerset Landscapes Recreation Ground Mowing; July-Sept. £1,069.50 948 Norton News Requested Grant £ 50.00 949 Mrs E Maunder 50% Cost of Computer Repair £ 15.00 950 Proposed: Cllr.
Campbell Seconded: Cllr. Harris Agreed unanimously. 09/116 VILLAGE HALL: Booking
request received for use of hall for wedding reception in conjunction with
siting of marquee in Recreation Ground. Clerk to write to enquirer
requesting more information about intention. Clerk to investigate comparative
charges.
Action Clerk 09/117 RECREATION GROUND:
It was agreed that chipping waste materials would be preferred option. Contractor to get quotation for Council’s consideration, as this had not been included in original contract.
09/118 CORRESPONDENCE: Correspondence had been circulated to Councillors. 09/118/a Telephone Box in Great Street: Letter received from B.T. inviting Council to adopt red telephone box in Great Street for fee of £1.00. It was resolved to adopt. Proposed: Cllr. Biddle Seconded: Cllr. Harris Agreed unanimously Clerk to find out about insurance and possible uses Action Clerk 09/118/b Night of Achievement: Invitation
received to Stanchester School Night of Achievement. Councillors to
consider attendance. 09/118/c Bulb Planting: Requested
spring flowering bulbs would be delivered on 27th October from
S.S.D.C. Clerk to request that bulbs be delivered to Village Shop for
planting. Action
Clerk 09/119 FOOTPATHS: 09/119/a Footpath Heritage Project: Heritage Lottery had awarded project £7,100. Mrs Parkinson was congratulated for her efforts. Permission from S.S.D.C. and Scheduled Monument Consent both required for boundary stones on Ham Hill. It was resolved that footpath notice board be placed on verge in Parish Council ownership by entrance to School/Village Hall car park. Proposed: Cllr English Seconded: Cllr Campbell Agreed unanimously Exact position to be agreed, to ensure that visibility splay and memorial stone not compromised. Clerk to write requisite Permitted Development letter. Action Clerk 09/119/b Y/20/68 & Y/20/69; Hockers Hill: Cllr English, as Footpaths Officer, to speak to landowner about obscurity of signage. Action Cllr English 09/119/c Y/20/19; Barn Orchard: It
was reported that dog excrement was a problem in this area, which could not be
served by a dog bin as there would be no access for service vehicle.
Clerk to ask S.S.D.C. Dog Warden for help. Action
Clerk 09/120 HAMSTONE VILLAGES GROUP: Nothing
to report 09/121 ENVIRONMENTAL ISSUES: Low
C group was considering a survey to ascertain what environmental protection
measures individual residents were taking. 09/122 MEMBERS’ REPORTS: 09/122/a District Councillor: Nothing to report 09/122/b County Councillor: Had progressed both Highways and Flooding issues. Reported provisional approval for further University Centres in Somerset. 09/122/c Street Lights: It was reported that Light 1, Broadmead Lane was permanently on. Clerk to report. Action Clerk 09/122/d Hedge at Car Park, New Road: Clerk to request Down 2 Earth to trim hedge at Parish Council car park. Action Clerk 09/122/e Triangle Trust: Cllr Harris reported that Triangle Trust Christmas Bazaar would take place at Memorial Hall on November 21st. 09/122/f Litter Pick: Two
young Duke of Edinburgh Award candidates had asked about carrying out a litter
pick. Clerk to arrange for equipment to be made available and to
ascertain legal position for 14 year olds. Action
Clerk There being no further business the meeting closed at 9.00 p.m. Next meeting to be held on Monday 9th November in the Reading Room at 7.30 p.m. The
Meeting would consider the budget for 2010 / 2011 and determine the Precept.
MINUTES
OF NORTON SUB HAMDON PARISH COUNCIL MONTHLY MEETING HELD ON MONDAY 14TH SEPTEMBER 2009 IN THE READING ROOM AT 7.30 P.M. 09/097 PRESENT: Mr M Orchard (Chairman), Ms P Biddle, Mr C Campbell, Mr R English, Mrs J Harris, Mr S Maunder, Mrs S Seal (District Councillor), Mr J Bailey (County Councillor), Mrs E Maunder (Clerk), P.C.S.O. Napper, Mrs M Parkinson (Footpath Heritage Project) and 6 members of public. APOLOGIES: Mr N Chapillon (illness). 09/098 PUBLIC TIME: 09/098/a Lights in Barn Orchard: Member of public requested information and explanation about lights being kept on all night. 09/098/b History Society: Letter from Society to Chairman, explaining reason for making loan in preference to grant towards cost of Reading Room roof repairs, had not received reply. Chairman apologized for not replying and Council made qualified apology for apparently misleading wording in Council Minutes. 09/098/c Speeding through Village: Complaint
received of speeding in Great Street, on approach to village from Turnpike.
It was suggested that, as 30 mph sign was close to crossroads, it was not
sufficiently noticeable. It was
considered that small repeater signs may be desirable on western approach of
Great Street to village, and in New Road and Skinners Lane, all areas outside
Conservation Area. Clerk to discuss
with Highways Department.
Action
Clerk It was also suggested that 30 mph be painted on road at western end of Great Street. Cllr. Seal suggested setting up Speedwatch. P.C.S.O. Napper to ask for volunteers through Newsletter and, if forthcoming, public presentation to be arranged with Speedwatch representative. Action P.C.S.O. & Clerk Clerk
to repeat request for hatching inside white advisory line at Pill Bridge.
Action
Clerk 09/099
MINUTES: The Minutes of the last meeting had been circulated. They were agreed and signed. Proposed: Cllr. Campbell Seconded: Cllr. Biddle Agreed unanimously. 09/099/a Publication of Minutes: It was resolved to publish Minutes on Norton web site and to send Minutes to S.S.D.C. Proposed: Cllr. Campbell Seconded: Cllr. English Agreed unanimously 09/100 MATTERS ARISING: Actions from previous meeting had been concluded or are included in Minutes. 09/100/a Bus Shelter at Minchington Close: Bus shelter, which was owned by Parish Council, would be demolished and existing hamstone wall extended to reinforce bank behind shelter. Parish Council to provide hamstone and labour. S.S.D.C. to provide materials for foundations etc. Cllr. Chapillon to lead project. Action Cllr. Chapillon Picnic table in Minchington Recreation Ground had been damaged. Clerk to request repair and moving to less vulnerable area of recreation ground. Action Clerk Clerk
to request Highways to provide barrier at bottom of steps in north west corner.
Action
Clerk It
was reported that dog bin had been emptied and contents scattered. P.C.S.O. to ask, through newsletter, that crimes and
anti-social behaviour be reported to her so that action could be taken.
Action
P.C.S.O. 09/100/b Affordable Housing at Minchington Close: Nothing to report 09/100/c Community Justice Panel: Councillors invited to attend Stoke Parish Council meeting on 13th October, when Panel speaker would attend 09/100/d Flooding – Update on Action Plan: Nothing
to report. Cllr. Bailey to follow
up
Action
Cllr. Bailey 09/100/e Highways Report: Clerk
reported that Highways would make permanent repair to road verge in Great
Street, near Hamdon House. 09/101
PLANNING: 09/101/a Matters for report: A provisional Tree Preservation Order had been made by S.S.D.C. on two trees on land adjacent to Portlake House, Great Street. 09/101/b
Decisions Notified: 09/02884/ADV – Display of 2 footpath notice boards – Spar Shop and Lord Nelson – Approval 09/02894/FUL & 09/02539/LBC – Repair and widening gate – Courtfield, Great Street – Approval 09/101/c Applications for consideration: 09/02997/FUL – Formation of agricultural access – Land east of Portlake House – no objection
09/102 FINANCE: 09/102/a Matters for report: Repairs to roof of Reading Room had been completed and cheque was payable for previously resolved grant of £1,000 (Minute 09/004 refers). 09/102/b Matters for resolution: None 09/102/c Cheques Payable:
Mr M Orchard
Reimbursement for welding of goal posts
£ 100.00
Cheque 942
Mrs E Maunder
Reimbursement for Best Front garden token
£ 10.00
943
The Reading Room
Rent
£
16.00
944
The Reading Room
Grant for roof repairs
£1,000.00
945
Proposed: Cllr. Biddle
Seconded: Cllr. Campbell
Agreed unanimously.
09/103 VILLAGE HALL: Nothing to report. 09/104
RECREATION GROUND: 1. It was reported that grass cutting had been sporadic over summer, resulting in deteriorating condition. Clerk to write to Contractor. Action Clerk 2. There was a further infestation of moles. Chairman to action. Action Cllr Orchard
09/105 CORRESPONDENCE: Correspondence had been circulated to Councillors. 09/105/a Sustainable Communities Act: Information
received suggesting that wording of Act had failed to reflect intention.
Chairman and Clerk to investigate further before any action to support
Early Day Motion be resolved.
Action
Chairman & Clerk 09/105/b Environment Enforcement Evening: Information to be circulated for Councillors to determine wish to attend. Action Clerk 09/106
FOOTPATHS: 09/106/a Footpath Heritage Project: Cllr Orchard declared personal interest and left room. Vice-Chairman took Chair. 1. It was resolved to enter into Licence with S.C.C. Highways Department for the boundary stone to be sited at Creedy Bridge. It was noted that exact position of stone to be determined with owner of adjoining land. Proposed: Cllr. English Seconded: Cllr. Campbell Agreed. 2. It was resolved that, at this stage, responsibility for maintenance of the stones and notice boards not be undertaken. To be determined at future appropriate time. Proposed: Cllr. English Seconded: Cllr Biddle Agreed 3. It was reported that site for notice board outside Spar Shop was no longer available. 4. Application for grant had been submitted to Heritage Lottery Fund. 5. Scheduled Monument permission was required for three boundary stones on Ham Hill 6. It was thought that a rail track may have existed from the Ham Hill quarries down the Parish Boundary, following footpath Y/20/28. 7. Committee to ensure that permission of all land owners, including S.S.D.C., had been obtained. 8. Clerk to investigate Contract for Public Art Commission. Action Clerk 09/106/b Y/20/10 – Knapp Farm: Footpath regulations and conditions of planning permission for new houses had been contravened. S.C.C. and S.S.D.C. legal departments were following up. 09/106/c Y/20/68, Y/20/69, – Westbury Farm: Signage
at junction of paths near Westbury Farm and Hockers Hill was obscured.
Clerk to arrange clearance and repair to signs
Action
Clerk 09/106/d Y/20/44 – Greenhams Cross/Bagnell: Path
was overgrown. Clerk to write to
landowner.
Action
Clerk 09/106/e
Y/20/63 – Highwoods: Path was overgrown. Clerk to write to landowner. Action Clerk 09/107 HAMSTONE VILLAGES GROUP: Councillors Biddle and Campbell reported on Core Strategy Consultation meeting. S.S.D.C. supportive of concerns of Hamstone Villages Group. It was useful for the Group to make representations. Clerk to write to S.S.D.C. reinforcing interests of Group. Action Clerk Representations
were being made by S.S.D.C. to Whitehall about figures of housing need for
area. 09/108
ENVIRONMENTAL ISSUES: Nothing to report. Cllr
Seal reported that, due to market forces, plastics and cardboard could not be
recycled. It was suggested that Low
C Group invite S.S.D.C. officer to make presentation. 09/109
MEMBERS’ REPORTS: 09/109/a
Tree Officer: 1. All village apple trees were loaded with fruit and residents were invited to help themselves. 2. Expressed concern about condition of Single Leaf Ash in Recreation Ground, to rear of Village Hall. 09/109/b Pavement in Great Street: Cllr. English reported complaints about condition of pavement near Tudor Cottage, Great Street. Clerk explained that particular conditions of raised kerb and sloping site made repair difficult. 09/109/c Little Street: Cllr
Biddle complained of overgrown verges in Little Street. Clerk had previously written to landowner one of the
landowners, with no effect. Clerk
to request that S.S.D.C. write.
Action
Clerk 09/109/d Flower Show: Chairman congratulated all concerned on success of Show. 09/109/e County Councillor: Had held meeting with Highways Officer. Drain outside Orchard House, Higher Street was thought to be blocked under property further along its route and would be difficult to clear. County
Councillor and Chairman to discuss flood update requirements.
Action Cllr Bailey & Cllr
Orchard 09/109/f District Councillor: Cllr Seal reported that green waste collection would be available to all South Somerset residents, on payment of appropriate fee. There being no further business the meeting closed at 9.30 p.m. Next meeting to be held on Monday 12th October in the Reading Room at 7.30 p.m. MINUTES
OF NORTON SUB HAMDON PARISH COUNCIL MONTHLY MEETING HELD ON MONDAY 13TH JULY 2009 IN THE READING ROOM AT 7.30 P.M. 09/084 PRESENT: Mr M Orchard (Chairman), Ms P Biddle, Mr C Campbell, Mr N Chapillon, Mr R English, Mrs J Harris, Mr S Maunder, Mrs S Seal (District Councillor), Mrs E Maunder (Clerk), P.C.S.O. Napper, Mrs M Parkinson (Footpath Heritage Project) APOLOGIES: Mr
J Bailey (County Councillor) 09/085 PUBLIC TIME: Provision of dog bin at Gross’s Wood: It was considered that provision of a dog bin would be inappropriate as it would be an unjustifiable expense and difficult to maintain. 09/086
MINUTES: The Minutes of the last meeting had been circulated. They were agreed and signed. Proposed: Cllr. Campbell Seconded: Cllr. Biddle Agreed unanimously. 09/087 MATTERS ARISING: Actions from previous meeting had been concluded or are included in Minutes. 09/087/a Affordable Housing: Update received from Yarlington Homes with tabulated results of public consultation. Points raised during consultation were being considered prior to submission of planning application. 09/087/b Boundary Stone Project: Application for planning permission for two walkers’ notice boards would be made. It had been ascertained that the boundary stones could be placed under General Permitted Development Order. The stones on Ham Hill may require Scheduled Monument permission from English Heritage. School children were designing carvings for stones which would be displayed at Flower Show and one stone would have a time capsule underneath it. 09/087/c Reading Room Roof: All moneys were now in place, including grant from S.S.D.C., and work was expected to start in August. 09/087/d Hire of Football Pitch: Cllr Seal had obtained comparative list of hire fees for information. 09/087/e Parking at Allotments: Cllr
Maunder had spoken to allotment holders who were parking inconsiderately.
Situation to be monitored. 09/088
PLANNING: 09/088/a Matters for report: None 09/088/b
Decisions
Notified: 08/04869/FUL – Conversion of outbuilding to self contained holiday let – Hopes, Little St. – Approval 09/01891/FUL – Single storey extension to front – Beech Corner, Higher St. – Conditional Approval 09/088/c Applications for consideration: 09/02539/LBC – Repair & widening of gateway – Courtfield, Great Street – Recommend approval
09/089 FINANCE: 09/089/a Matters for report:
Current Account £ 100.00 Reserve
Account
£17,467.12 Total
£17,567.12
Audit
report had been received 09/089/a
continued:
Half yearly payment of £2,280.81 had been made. Clerk had enquired about possible renegotiation of loan in view of current bank interest rates, but it had been proved that it would be counter productive.
Cheque received for £67.50 to be banked Action Clerk Grant of £100.00 awarded (Minute reference 09/049/b/1), to be used in conjunction with cheque received, to cover cost of planning application for erection of notice boards. 09/089/b Matters for resolution: None 09/089/c Cheques Payable:
Mrs E Maunder
Salary & Allowance April - June
£ 733.00
Cheque 937
Down 2 Earth
Grounds Maintenance April – June
£ 197.40
938
Somerset Landscapes
Grounds Maintenance April – June
£1,046.50
939
S.S.D.C.
Planning Application
£ 167.50
940
Moore Stephens
Audit
£
155.25
941
Proposed: Cllr. Harris
Seconded: Cllr. English
Agreed unanimously.
09/090 VILLAGE HALL: 1.
Lighting:
Downlighters, low voltage halogen bulbs as installed at build, in meeting
room, toilets and corridor would be replaced with mains operated mini strip
lights in existing positions, with additional emergency lighting as required. This would alleviate problems of overheating caused by
inefficient operation of halogen bulbs. Cost
would be entirely borne by hall management committee out of profits. 2.
Servicing:
both gas boilers, gas appliances, fire extinguishers and
fire safety hatch had been serviced. 09/091
RECREATION GROUND: 1. Goal Posts: Chairman had reminded welder of need to mend goal posts. It was essential that work be completed by August for football training to begin. 2.
Play Area:
Clerk was requested to ensure that weekly checks were carried out.
Action
Clerk 3.
Glass on MUGA:
Cllr Seal had ascertained that only way to remove broken glass was by
hand. 4.
Pitch hire
fees: Cllr
Seal had obtained example hire fees for information. 5.
Moles:
Recent mole infestation had been successfully dealt with.
Clerk to write thanks.
Action Clerk 09/092 CORRESPONDENCE: Correspondence had been circulated to Councillors. 09/092//a “Girls Allowed”: Councillors were invited to open evening on 17th July. Project had been very successful. 09/092/b Bulb Planting: Offer of bulb planting from S.S.D.C. to be taken up. Sites were identified. Action Clerk 09/092/c Community Justice Panel: Requested
opportunity to address Council. Information
to be circulated.
Action Clerk 09/093
FOOTPATHS: 1. Y/20/31 – Shootalong Field, Gross’s Wood: Cllr Campbell had requested Woodland Trust to carry out urgent maintenance work, as Gross’s Wood area was very overgrown. 2. Maintenance by District Council: Cllr
Seal reported that, from March 2010, responsibility for footpath maintenance
would revert to County Council. 09/094 HAMSTONE VILLAGES GROUP: Local
Development Framework: Cllr’s Biddle and Campbell would attend Core Strategy
consultation. It was anticipated
that meeting of Hamstone Villages Group may be required following consultation. 09/095
ENVIRONMENTAL ISSUES: Cllr Biddle to investigate cash back pledge for initiatives of local green power generation Action Cllr Biddle Clerk
to ascertain intended level of sustainability of proposed affordable housing
Action
Clerk 09/096
MEMBERS’ REPORTS: 09/096/a
“Get Active” Programme: Cllr
Seal reported that summer activity programme for children would be in place,
with variety of activities in various venues.
Details to be put in Newsletter.
Action
Clerk 09/096/b P.C.S.O. Napper’s Report: 1. It was reported that damage had been caused at Primary School. Crime Reduction Officer to visit. 2. There had recently been several incidents of broken bottles at Minchington Recreation Ground, culminating in damage to fence panels and safety matting of play area. Cllr Seal and Clerk to report to appropriate officers for urgent repair and consideration Action Cllr Seal & Clerk It was also considered that, in view of impending development, additional piece of play equipment should be installed to replace that removed. Clerk to enquire. Action Clerk 09/096/c Minchington Bus Shelter: It was reported that the bus shelter was being used inappropriately. As buses no longer stopped there, consideration to be given to taking it down, particularly as repairs to the roof would, otherwise, be needed. Bus shelter belonged to Parish Council, but, if dismantled, bank behind it would need reinforcing. Cost
of installation of wall or steps to recreation ground to be investigated.
Action Cllr Chapillon Ownership
of bank to be ascertained.
Action
Clerk 09/096/d Road near Turnpike: Damage
to road edge had been repaired using scalpings, which was considered
unsatisfactory. Clerk to request
further work be carried out.
Action Clerk 09/096/e Drain in Skinners Lane: Drain outside bungalows in Skinners Lane was again blocked. Clerk to chase Action Clerk There being no further business the meeting closed at 8.45 p.m. There would be no meeting in August. Next meeting to be held on Monday 14th September in the Reading Room at 7.30 p.m. MINUTES
OF NORTON SUB HAMDON PARISH COUNCIL MONTHLY MEETING HELD ON MONDAY 8TH JUNE 2009 IN THE READING ROOM AT 7.30 P.M. 09/071 PRESENT: Mr M Orchard (Chairman), Ms P Biddle, Mr C Campbell, Mr N Chapillon, Mr R English, Mr S Maunder, Mrs S Seal (District Councillor), Mr J Bailey (County Councillor), Mrs E Maunder (Clerk), and 4 members of public APOLOGIES: Mrs J Harris 09/071/a
County Councillor: Chairman
welcomed newly elected County Councillor, John Bailey. 09/072 PUBLIC TIME: 09/072/a Boundary Stone Project: 1. Stone had been donated 2. Most Landowners had granted permission for placing of stones and others were being approached 3. Heritage Lottery bid had been amended to reflect changes in costs 4. It had been ascertained that, should Parish Council accept responsibility for project and agree that placement of stones and notice boards were of benefit to village, planning permission would not be required, as elements would be covered by Parish Council permissive development rights. It was resolved to adopt the project and to appoint project leader as sub-committee of Parish Council Proposed; Cllr. Campbell Seconded: Cllr. English Agreed unanimously 5. It was noted that, as Parish Council would forthwith accept project, it would have right of veto should any aspects of project not be acceptable. 6. Clerk to liaise with project leader to clarify all aspects of project Action Clerk 09/072/b P.C.S.O. Clerk
had been informed by P.C.S.O. that there had been no reported crime in past
month. 09/073
MINUTES: The Minutes of the last meeting had been circulated. They were agreed and signed. Proposed:
Cllr. English
Seconded:
Cllr. Maunder
Agreed unanimously. 09/074 MATTERS ARISING: Actions from previous meeting had been concluded or are included in Minutes. 09/074/a Affordable Housing: Public Consultation would be held on June 9th. 09/074/b Flooding: Report
received from S.S.D.C. Engineer. To
be circulated to Councillors.
Action Clerk 09/074/c Dog Fouling: Warden
would visit to highlight fouling sites. Areas
to be covered to be agreed.
Action Cllr English 09/074/d Footpath at Park Mill Cottage: Clerk reported that enforcement action was being taken by S.C.C. 09/074/e Hedge laying at Recreation Ground: Contract
to be confirmed, as result of receipt of grant.
Clerk to arrange
Action Clerk 09/074/f Reading Room Roof: Chairman reported that Awards For All grant application had not been successful. It was anticipated that most funding would be in place in time for completion of work before onset of winter. History Society to be asked to make grant non-repayable, as repairs to roof would be of direct benefit to Society. 09/074/g Drain at Higher Street: Clerk
reported that repairs had been carried out but problems with the outfall were
still to be sorted. 09/075
PLANNING: 09/075/a Matters for report: None 09/075/b
Decisions Notified: None 09/075/c Applications for consideration: 09/01891/FUL – Single storey extension to front – Beech Corner, Higher Street – No objection 09/076 FINANCE: 09/076/a Matters for report: Half year loan repayment of £2,280.81 would be made on 1st July 09/076/b
Matters for resolution: 1.
Grant to Norton Athletic Football Club: Request received for grant towards replacement of goal posts. It had been ascertained that welding could effectively be carried out to prolong life of existing goal posts and Football Club had agreed that this would be preferred option. Estimate cost, to be carried out on site, was £120.00, if Football Club removed posts from ground, painted and reinstated them after repair. It was resolved to cover full cost of repair. Proposed: Cllr.Orchard Seconded: Cllr. Chapillon Agreed unanimously 09/076/c Cheques Payable:
The Reading Room
Rent
£
32.00
Cheque 936
Proposed: Cllr. Campbell
Seconded: Cllr. Biddle
Agreed unanimously.
09/077 VILLAGE HALL: Nothing
to report. 09/078
RECREATION GROUND: 1. Request for hire of Football Pitch: Clerk declared an interest in capacity as Clerk to Stoke sub Hamdon Parish Council Manager of one youth team had requested permission to play at Norton recreation ground. To be informed that pitch availability would be subject to inspection by Manager of senior team and that all responsibility for pitch preparation would be with youth team. Appropriate hire fees to be investigated Action Cllr Seal Arrangement to be for one season only. Clerk to write to Manager Action Clerk 2. Moles: It was resolved that local resident be asked to deal with renewed infestation by moles Action Cllr Orchard Proposed: Cllr. Orchard Seconded: Cllr. Chapillon Agreed unanimously 3. Mowing: It was reported that grass was looking in good condition and cut grass was not accumulating. 4. Broken glass: Broken bottles had been found on MUGA and, although larger pieces could be picked up, small shards were less easily disposed of. Various ideas for mechanical collection to be investigated through S.S.D.C. Property Services and local contractor Action Cllr Seal & Clerk 09/079 CORRESPONDENCE: Correspondence had been circulated to Councillors. 09/079/a
M.P.’s public surgery: Would be held on Monday 27th July 09/079/b Crewkerne British Rail ticket office: Opening
hours for ticket office were under threat and public were urged to use as much
as possible. 09/080
FOOTPATHS: 1. Y/20/28 – Boundary Footpath: Clerk had requested feedback on proposal that Ham Hill Rangers install sleeper steps in path. 2. Y/20/65 – Highwoods: Laurel bushes were overgrown and blocking path. Landowner to be asked to clear. Action Clerk 3.
Y/20/30 – Broadmead Lane: Clerk to ascertain whether path was S.S.D.C. maintained as undergrowth needed cutting back Action Clerk 4. Sandy Lane: It
was considered that a request for the bank to be cut back at Ham Hill road
junction with Sandy Lane was not viable. 09/081 HAMSTONE VILLAGES GROUP: Records
of identified potential development land would have been lodged under the Local
Development Framework. Cllr. Seal
to obtain brief summary of relevant data to update Council
Action
Cllr Seal 09/082
ENVIRONMENTAL ISSUES: Nothing
to report. 09/083
MEMBERS’ REPORTS: 09/083/a Damaged tree: A damaged tree in Minchington Recreation Ground had been tidied up and wood removed. 09/083/b Dog attack: Member of public had been attacked while walking footpath. S.S.D.C. Dog warden had been informed and would write to owner. 09/083/c Allotments: Complaints received that allotment holders were parking in such a way that bench was inaccessible for walkers. Cllr Maunder to write to allotment holders. Action Cllr Maunder There being no further business the meeting closed at 8.50 p.m. Next meeting to be held on Monday 13th July 2009 in the Reading Room at 7.30 p.m. |
