Made with Xara The Parish Council sits every month except August on the second Monday of the month in the Committee Room at Norton Village Hall. It is well supervised by the Council Leader Stuart Maunder. Meeting start at 7.30pm and members of the public are welcome to attend. As can be expected the Council deals with all matters local that affect the village and work very closely with the South Somerset District Council, so much so that the councillor who represents the village attends every meeting to understand the villagers point of view and put forward the views of the District Council and general advice. The Parish Clerk is Louise Brooks: Telephone: 01935 881882;  e-mail: brooksinsomerset@hotmail.co.uk The Minutes of meetings are publicised after they have been approved by the council as “A true record of the meeting”.  This approval takes place at the following meeting, therefore minutes posted here are up to two months after the related meeting. South Somerset MINUTES OF NORTON SUB HAMDON PARISH COUNCIL MONTHLY MEETING HELD ON MONDAY 9th APRIL 2018 IN THE COMMITTEE ROOM, THE VILLAGE HALL AT 7.30 P.M. 18/1263 PRESENT:  Mr S. Maunder (Chairman), Mrs S More (Vice-Chairman), Mrs P Biddle, Mr C Campbell, Mr B Matraves, Mr R  Middleton, Mrs L. Brooks (Clerk), Mrs S. Seal (District Councillor), and 2 members of the public.  18/1264 APOLOGIES:   Mr J Cole, (Family Commitments)  Mark Keating (County Councillor) (wrong location)  18/1265 PUBLIC TIME  18/1265/a  Public Time:  Nothing to report  18/1265/b  P.C.S.O. Report: The PCSO was not present and no report had been received.    18/1265/c  District Councillor:   Councillor Seal discussed the changes that will be coming into force regarding the planning department at SSDC.  They  will no longer be sending out paper copies of decisions and instead these will be found on the website.  SSDC are  planning to become as paper free an office as possible to save costs.  The Clerk also had a report from Ham Hill Manager Rachel.  The CCTV survey has now finished with very positive  results coming from it.  65% felt very safe on Ham Hill and 95% felt the introduction of CCTV on Ham Hill was a good  idea.  Installation will now go ahead.  The Woodland trail is ongoing, but due to the wet weather it has been delayed a  little.  The Rangers have been doing some hedge laying at Witcombe.  The Friends of Ham Hill have now got a presence  on the Ham Hill Facebook page as they want to increase their profile and get some new volunteers.  Anyone interested  please ring Paul on 01935 823617.  18/1265/d  County Councillor:   County Councillor Mark Keating was not present at the meeting.  He had emailed a monthly report previous to the  meeting to the Clerk who had forwarded it to all the Parish Councillors’.   The clerk received an email from Mark after  the meeting apologizing for not turning up due to having the wrong location.  18/1265/e CLT Update:  Mrs Maunder was not present.  However, she sent the following report with Councillor  Maunder.  It informed the Parish Council that the CLT had now been granted planning permission for a small ground  mounted solar array on the land owned by the CLT behind the homes at Minchington Close.  This will not go ahead at the  moment due to it not being economically viable.  The Shop and the Post Office are going well.  They will be able to  absorb increases in Living Wage this year, having had an increased trading year in 2017/18.    18/1265/g  Hamdon Youth Group:  There was a drop of approx. £1,000.00 in the reserves for 2017/18.  This was partly  due to increased costs with the new youth support worker for some of the hours in addition to the youth worker.  It was  also due to not having a dedicated fund raiser on the committee for part of the year but this has now been remedied.  The  AGM is due to be held very soon. The number of young people attending has increased and they are working on ways to  increase attendance at Norton, including the introduction of some high tech art work using social media and MyFi.  18/1266 MINUTES:   The Minutes from the March meeting have been circulated.  They were agreed and signed.  Proposed: Cllr. Matraves   Seconded: Cllr.Biddle  Agreed unanimously.  18/1267 MATTERS ARISING: 1. Yellow lines on New Road – to front new development.  The Parish Council discussed the possibility of a no parking zone installed along the roadside by the new development. It  was felt that the installation of double yellow lines would be the only legal way to stop car parking here.   It was agreed  that the Clerk look into applying for yellow lines to be installed.  It is felt this is a very dangerous part of the village with  parking at the school limited and therefore overflowing onto New Road.                         Action:  Clerk  18/1268 PLANNING: 18/1268/a  Matters for report:  Nothing to report 18/1268/b      Decisions Notified: 18/00020/FUL  Cartbridge, Little Street. Erection of a six bay garage – REVISED PLANS - WITHDRAWN 18/00610/FUL  Keepers Cottage, Little Norton – Erection of an oil fuel tank - APPROVED 18/00529/FUL  Willow Barn, Higher Street – Insertion of 3 windows to ground floor rooms.  APPROVED 17/04040/FUL  Bagnell Farm Cottage, Little Norton  Erection of first floor side extension with balcony (part                 retrospective).  APPROVED 18/1268/c Applications for consideration. 18/00726/FUL  Rocklands, Little Street – Conversion, side extension and alterations to existing coach house.                    No Objections 18/00932/FUL  Chinkwell House , Little Norton – Erection of an Agricultural Building.  No objections 18/1269 FINANCE:  18/1269/a  Matters for report:   Quarterly balances:  Current account  £      100.00 Reserve Account  £ 29,232.18 Total £ 29,332.18 There was no cheques outstanding:  £          0.00 Total as cash book £ 29,332.18 The books will now be given to the Internal Auditor for examination, followed by the Chairman of the Parish  Council.  The Clerk also reported that it is now end of year accounts, which she is currently working on.  18/1269/b  Matters for resolution  Clerks Training for GDPR  - SSDC run course. £ 25.00:  The Clerk informed the Parish Council that she would have to attend some training for the changes being implemented to the GDPR (General Data Protection Regulation).  This would cost £25 and be for 3 hours run by SSDC. The Parish Council made a resolution to accept this. Proposed: Cllr. Biddle  Seconded: Cllr. Maunder    Agreed unanimously.  New Dog Bin for the recreation ground – cost and fitting charge:  It was felt that due to Councillor Campbell’s repairs to the lid on the dog bin at the bottom of the recreation field that this did not require changing.  However, the Clerk reported that the dog bin lid was broken at Minchington Close and as this one is in a public area by the road, this bin needs to be replaced.  The Clerk reported that a new bin would cost £86.00 plus VAT plus installation of £40.00 from Down2Earth SW Ltd.  The Parish Council made a resolution to accept these quotes. Proposed: Cllr. Maunder  Seconded: Cllr. More   Agreed unanimously.  18/1269/c  Cheques Payable  Louise Brooks       Salary & Allowances – March 2018 £     320.70    chq no:1357 CPRE                 Annual Membership £        36.00   chq no:1358 Down2Earth       Grounds Maintenance  Jan-March £      256.00   chq no:1359 SSDC       Playground inspections   £      127.20   chq no:1360 Hamdon Youth Group       Grant for HYG   £   1,500.00    chq no:1361 Down2Earth        Materials & Labour – post& handrail by river     £      100.00    chq no:1362 Proposed: Cllr. Matraves Seconded: Cllr. Campbell Agreed unanimously. 18/1270 VILLAGE HALL:  The Chairman reported that the Panto Society had recently donated £1,300 to the village hall.  18/1271 RECREATION GROUND:  Nothing to report  18/1272 CORRESPONDENCE:   The Clerk reported that all correspondence had been emailed to all the Parish Councillors.  18/1273 FOOTPATHS: A member of the public reported that there were some low trees on the footpath between Little Norton and Broadmead  Lane.  Clerk to inform John Forrest.      Action:  Clerk      18/1274 MEMBERS’ REPORTS: Councillor Biddle reported about the state of the road in Little Street.  The Clerk said she would report it again.      Action:  Clerk  Councillor More reported that a member of the public had written to her regarding:  1.   The metal kissing gate on the footpath near the church.  The Parish Council have already discussed this at the  March meeting.  It was unanimously decided that the kissing gate will stay like it is at it is historical.  It has been  checked in the past for safety and was deemed safe.  2.   Trees obscuring the view of the church from the Rec:  As the trees are on private land it is not a Parish Council  matter.  The only area that the Parish Council are aware of regarding visibility of the church is a very small  triangular area from New Road.  The church can be seen from this area.  There being no further business the meeting closed at 8.45pm.  The next meeting will be held on Monday 14th May at 7.30pm in the COMMITTEE ROOM, VILLAGE HALL    MINUTES OF THE ANNUAL MEETING OF NORTON SUB HAMDON PARISH COUNCIL HELD ON MONDAY 8TH MAY 2017 IN THE READING ROOM AT 7.15 P.M. AM/017/01  PRESENT:  Mr S Maunder (Chairman), Ms P Biddle, Mr C Campbell, Cllr B Matraves, Mr R Middleton, Mrs L Brooks (Clerk) and 2  members of the public.  A Quorum was present at the meeting.  AM/017/02  APOLOGIES:  Cllr. Mrs S More (Family Commitments)  Cllr. Mr J Cole (Work Commitments)  AM/017/03  ELECTION OF CHAIRMAN:  Cllr Stuart Maunder was elected Chairman.  He signed Acceptance of Office.  Proposed:  Cllr. Campbell  Seconded:  Cllr. Biddle    Agreed unanimously  AM/017/04  ELECTION OF VICE CHAIRMAN;  Cllr Sue More was elected Vice Chairman.  She signed Acceptance of Office after the meeting.  Proposed:  Cllr. Campbell  Seconded:  Cllr. Middleton  Agreed unanimously  AM/017/05  ELECTION OF OFFICERS & REPRESENTATIVES:  The following were appointed to represent the Parish Council:  Triangle Trust  Mrs. J Harris  Norton Village Hall  Cllr. J Cole  Rodbard & Bailey Trust  Cllr. B Matraves & Cllr S Maunder  Arboreal Consultant  Cllr. C Campbell   Parish Paths Liaison Officer  Mr. K Dives  Reading Room   Cllr. S Maunder  Community Land Trust   Cllr. S Maunder  Hamdon Youth Group  Cllr. P Biddle & Cllr. R Middleton  Proposed:  Cllr. Biddle  Seconded:  Cllr. Middleton  Agreed unanimously  AM/017/06  FINANCIAL REPORT:  Chairman gave explanations of budget   Year end balances:  Current account  £       100.00 Reserve Account    £  28,361.44 Outstanding Cheques at 31.03.17  £         00.00      Balance Carried Forward  £  28,461.44 - Ring-fenced   Play Area  £  12,000.00 - Min amount to be held in bank Account  £    3,000.00 Total uncommitted funds  £  13,461.44 Outstanding amount of P.W.L.B. loan, at 31.03.17 was £ 31,992.21  Financial Report was approved and adopted.  Proposed:  Cllr. Biddle  Seconded: Cllr. Campbell  Agreed unanimously  AM/017/07  SIGNING OF THE ADOPTION OF ANNUAL GOVERNANCE STATEMENT  The Annual Governance Statement was approved and adopted.  Proposed:  Cllr. Biddle  Seconded:  Cllr. Middleton  Agreed unanimously  AM/017/08  CHAIRMAN’S REPORT:  Copy attached to Minutes.  AM/017/09  MINUTES OF 2016 MEETING:  The Minutes were agreed and signed.  Proposed:  Cllr. Biddle    Seconded: Cllr. Campbell  Agreed unanimously  AM/017/09  MATTERS ARISING FROM MINUTES: Nothing to record.  There being no further business the Meeting was closed at 7.30pm.  Mrs Louise Brooks  Clerk to the Council. Sheales, Higher Street, Norton sub Hamdon, TA14 6SN                                                                               Telephone: 01935 881882;  e-mail: brooksinsomerset@hotmail.co.uk Members are reminded that the Council has a duty to consider the following matters in the exercise of any of its functions:  Equal Opportunities (race, gender, sexual orientation, marital status, disability), Crime and Disorder, Health and Safety and Human Rights.